Staff, rooms, shifts and equipment on a single schedule, for a school, a restaurant, a clinic, a club or a company, with every person given exactly the access they need, down to the individual calendar.
ManageCal is built around the middle: one schedule, many calendars inside it, and access decided per calendar rather than per person. That single idea is what lets the front office, each team and an outside visitor all work from the same week.
Access sits on each sub-calendar, not on the calendar above it.
Every team, room, shift and piece of equipment gets its own colour-coded calendar, grouped into folders. A sub-calendar is not just a filter. It is the unit of access, and the unit that can refuse to be double-booked.
Nine levels, set per person per sub-calendar. Someone can edit their own team’s schedule, see that the meeting room is taken without seeing what for, and not know the leadership calendar exists at all.
A reference number, a headcount, a status, a due date, whether it is paid. Nine field types you define yourself and filter the whole calendar by, so the schedule carries the information instead of the title bar.
Sees every calendar and every detail.
Can see the room is booked, not what for. Leadership is not shared with them.
Knows when the staff are busy. Nothing else is theirs to see.
A contractor can see the meeting room is booked at two o'clock without learning who is in it or why. The details are never sent to their browser. Not hidden by the page, not greyed out. Withheld.
And a calendar somebody has no access to does not appear as a locked row. It is simply not there.
Search does not get round it. A booking someone can only see as Reserved never matches their search, so guessing what it is teaches them nothing.
| Administratoradmin | Everything, including the calendar settings |
| Modifymodify | Add, change and delete any event |
| Modify my eventsmodify_own | Change only what they created |
| Add onlyadd | Add events; change none |
| Read onlyread | See everything; change nothing |
| Read only, no detailsread_no_details | See that the time is taken, and nothing else |
| Not sharednone | The calendar does not appear at all |
Each level has a “no details” variant. Set per person, per sub-calendar.
Define the fields your work actually uses, then filter the whole calendar by them. Show a value in the event title when it earns the space, and keep the ones that should not be public visible only to people who can edit.
Even Who and Where are fields: rename them, hide them, or turn Where into a list of your rooms. Rename a field whenever you like and the values follow it. Change its type and every value that fits comes with it; a change that would lose one is refused. Delete one and ManageCal tells you how many events it will change before it touches anything.
Filterable across the calendar
3 events keep their value as an option. Options made from existing values:
Refused: “A. Braun” cannot become a number. Nothing is changed.
Teams change, rooms close, a field stops earning its place. Anything that removes something says exactly what it will remove before you confirm it.
2 events only on this sub-calendar will be deleted. 1 event also on other sub-calendars will stay there. To keep everything, hide it instead.
A weekly meeting is one record however long it runs. Move or cancel a single occurrence and the rest of the series carries on untouched. Let it run, or end it after ten times or on a date.
Turn it on for a meeting room or a shared van, leave it off for people. It applies within a sub-calendar, because a busy person and a busy room are different problems.
Timetables, staff rooms and shared halls, with teachers seeing their own week and the office seeing everyone’s.
Shifts, private dining and deliveries on one schedule, with a room that cannot be booked twice.
Treatment rooms and practitioners, with reception seeing who is free and the details of each visit kept to those who need them.
Courts, pitches and studios, with coaches and members seeing availability without seeing each other’s bookings.
Meeting rooms, client work and time off, with each team’s calendar and one view across all of them.
Crews, vehicles and equipment across a week, with the office seeing the whole picture and each crew its own.
ManageCal is a shared calendar for any organisation that schedules people, rooms and equipment, from a school or a restaurant to a clinic, a club or a company: one workspace holds several calendars, each split into colour-coded sub-calendars, with access set per person per sub-calendar and custom fields for the details your work needs.
With a link sent to their email address. There are no passwords to set, share or reset.
They can see that a time is taken, and on which calendar, and nothing else. The title reads Reserved and the details are never sent to their browser. Searching for them finds nothing either.
No. Access is set per person, per sub-calendar, and a sub-calendar someone has no access to does not appear for them at all, not even as a locked row.
Yes. Rename any field and the values follow it. Change its type and every value that fits is kept; a change that would lose one is refused, and the message says which.
Events only on that sub-calendar are deleted, and events also on another stay there. You see both numbers before you confirm, and hiding the sub-calendar instead keeps everything.
Yes. A nine o’clock meeting stays at nine o’clock local time through the change, because repeats are worked out in the event’s own time zone rather than by adding hours.
Set up your sub-calendars, decide who sees what, and start scheduling.